Carolinas Independent Automobile Dealers Association ( CIADA) values its users' privacy. This Privacy Policy ("Policy") will
help you understand how we collect and use personal information from those who visit our website or make use of our online
facilities and services, and what we will and will not do with the information we collect. Our Policy has been designed and
created to ensure those affiliated with Carolinas Independent Automobile Dealers Association of our commitment and
realization of our obligation not only to meet, but to exceed, most existing privacy standards.
We reserve the right to make changes to this Policy at any given time. If you want to make sure that you are up to date with
the latest changes, we advise you to frequently visit this page. If at any point in time Carolinas Independent Automobile
Dealers Association decides to make use of any personally identifiable information on file, in a manner vastly different from
that which was stated when this information was initially collected, the user or users shall be promptly notified by email. Users
at that time shall have the option as to whether to permit the use of their information in this separate manner.
This Policy applies to Carolinas Independent Automobile Dealers Association, and it governs any and all data collection and
usage by us. Through the use of www.theciada.com, you are therefore consenting to the data collection procedures
expressed in this Policy.
Please note that this Policy does not govern the collection and use of information by companies that Carolinas Independent
Automobile Dealers Association does not control, nor by individuals not employed or managed by us. If you visit a website that
we mention or link to, be sure to review its privacy policy before providing the site with information. It is highly recommended
and suggested that you review the privacy policies and statements of any website you choose to use or frequent to better
understand the way in which websites garner, make use of and share the information collected.
Specifically, this Policy will inform you of the following
1. What personally identifiable information is collected from you through our website;
2. Why we collect personally identifiable information and the legal basis for such collection;
3. How we use the collected information and with whom it may be shared;
4. What choices are available to you regarding the use of your data; and
5. The security procedures in place to protect the misuse of your information.
Information We Collect
It is always up to you whether to disclose personally identifiable information to us, although if you elect not to do so, we
reserve the right not to register you as a user or provide you with any products or services. This website collects various
types of information, such as:
· Voluntarily provided information which may include your name, address, email address, billing and/or credit card
information etc. which may be used when you purchase products and/or services and to deliver the services you have
requested.
· Information automatically collected when visiting our website, which may include cookies, third party tracking
technologies and server logs.
In addition, Carolinas Independent Automobile Dealers Association may have the occasion to collect non-personal
anonymous demographic information, such as age, gender, household income, political affiliation, race and religion, as well as
the type of browser you are using, IP address, or type of operating system, which will assist us in providing and maintaining
superior quality service.
Carolinas Independent Automobile Dealers Association may also deem it necessary, from time to time, to follow websites that
our users may frequent to gleam what types of services and products may be the most popular to customers or the general
public.
Please rest assured that this site will only collect personal information that you knowingly and willingly provide to us by way of
surveys, completed membership forms, and emails. It is the intent of this site to use personal information only for the purpose
for which it was requested, and any additional uses specifically provided for on this Policy.
Why We Collect Information and For How Long
We are collecting your data for several reasons:
· To better understand your needs and provide you with the services you have requested;
· To fulfill our legitimate interest in improving our services and products;
· To send you promotional emails containing information we think you may like when we have your consent to do so;
· To contact you to fill out surveys or participate in other types of market research, when we have your consent to do so;
· To customize our website according to your online behavior and personal preferences.
The data we collect from you will be stored for no longer than necessary. The length of time we retain said information will be
determined based upon the following criteria: the length of time your personal information remains relevant; the length of time
it is reasonable to keep records to demonstrate that we have fulfilled our duties and obligations; any limitation periods within
which claims might be made; any retention periods prescribed by law or recommended by regulators, professional bodies or
associations; the type of contract we have with you, the existence of your consent, and our legitimate interest in keeping such
information as stated in this Policy.
Use of Information Collected
Carolinas Independent Automobile Dealers Association may collect and may make use of personal information to assist in the
operation of our website and to ensure delivery of the services you need and request. At times, we may find it necessary to
use personally identifiable information as a means to keep you informed of other possible products and/or services that may
be available to you from www.theciada.com
Carolinas Independent Automobile Dealers Association may also be in contact with you with regards to completing surveys
and/or research questionnaires related to your opinion of current or potential future services that may be offered.
Carolinas Independent Automobile Dealers Association may feel it necessary, from time to time, to contact you on behalf of
our other external business partners with regards to a potential new offer which may be of interest to you. If you consent or
show interest in presented offers, then, at that time, specific identifiable information, such as name, email address and/or
telephone number, may be shared with the third party.
Carolinas Independent Automobile Dealers Association may find it beneficial to all our customers to share specific data with
our trusted partners in an effort to conduct statistical analysis, provide you with email and/or postal mail, deliver support
and/or arrange for deliveries to be made. Those third parties shall be strictly prohibited from making use of your personal
information, other than to deliver those services which you requested, and as such they are required, in accordance with this
agreement, to maintain the strictest of confidentiality with regards to all your information.
Carolinas Independent Automobile Dealers Association uses various third-party social media features including but not limited
to https://www.instagram.com/theciada/, https://www.facebook.com/theciada/, https://twitter.com/theCIADA,
https://www.tiktok.com/@theciada and other interactive programs. These may collect your IP address and require cookies to
work properly. These services are governed by the privacy policies of the providers and are not within Carolinas Independent
Automobile Dealers Association's control.
Disclosure of Information
Carolinas Independent Automobile Dealers Association may not use or disclose the information provided by you except under
the following circumstances:
· as necessary to provide services or products you have ordered;
· in other ways described in this Policy or to which you have otherwise consented;
· in the aggregate with other information in such a way so that your identity cannot reasonably be determined;
· as required by law, or in response to a subpoena or search warrant;
· to outside auditors who have agreed to keep the information confidential;
· as necessary to enforce the Terms of Service;
· as necessary to maintain, safeguard and preserve all the rights and property of Carolinas Independent Automobile
Dealers Association.
Non-Marketing Purposes
Carolinas Independent Automobile Dealers Association greatly respects your privacy. We do maintain and reserve the right to
contact you if needed for non-marketing purposes (such as bug alerts, security breaches, account issues, and/or changes in
Carolinas Independent Automobile Dealers Association products and services). In certain circumstances, we may use our
website, newspapers, or other public means to post a notice.
Children under the age of 13
Carolinas Independent Automobile Dealers Association's website is not directed to, and does not knowingly collect personal
identifiable information from, children under the age of thirteen (13). If it is determined that such information has been
inadvertently collected on anyone under the age of thirteen (13), we shall immediately take the necessary steps to ensure that
such information is deleted from our system's database, or in the alternative, that verifiable parental consent is obtained for
the use and storage of such information. Anyone under the age of thirteen (13) must seek and obtain parent or guardian
permission to use this website.
Unsubscribe or Opt-Out
All users and visitors to our website have the option to discontinue receiving communications from us by way of email or
newsletters. To discontinue or unsubscribe from our website please send an email that you wish to unsubscribe to
info@theciada.com. If you wish to unsubscribe or opt-out from any third-party websites, you must go to that specific website
to unsubscribe or opt-out. Carolinas Independent Automobile Dealers Association will continue to adhere to this Policy with
respect to any personal information previously collected.
Links to Other Websites
Our website does contain links to affiliate and other websites. Carolinas Independent Automobile Dealers Association does
not claim nor accept responsibility for any privacy policies, practices and/or procedures of other such websites. Therefore, we
encourage all users and visitors to be aware when they leave our website and to read the privacy statements of every
website that collects personally identifiable information. This Privacy Policy Agreement applies only and solely to the
information collected by our website.
Notice to European Union Users
Carolinas Independent Automobile Dealers Association's operations are located primarily in the United States. If you provide
information to us, the information will be transferred out of the European Union (EU) and sent to the United States. (The
adequacy decision on the EU-US Privacy became operational on August 1, 2016. This framework protects the fundamental
rights of anyone in the EU whose personal data is transferred to the United States for commercial purposes. It allows the free
transfer of data to companies that are certified in the US under the Privacy Shield.) By providing personal information to us,
you are consenting to its storage and use as described in this Policy.
Security
Carolinas Independent Automobile Dealers Association takes precautions to protect your information. When you submit
sensitive information via the website, your information is protected both online and offline. Wherever we collect sensitive
information (e.g. credit card information), that information is encrypted and transmitted to us in a secure way. You can verify
this by looking for a lock icon in the address bar and looking for "https" at the beginning of the address of the webpage.
While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only
employees who need the information to perform a specific job (for example, billing or customer service) are granted access to
personally identifiable information. The computers and servers in which we store personally identifiable information are kept in
a secure environment. This is all done to prevent any loss, misuse, unauthorized access, disclosure or modification of the
user's personal information under our control.
Acceptance of Terms
By using this website, you are hereby accepting the terms and conditions stipulated within the Privacy Policy Agreement. If
you are not in agreement with our terms and conditions, then you should refrain from further use of our sites. In addition, your
continued use of our website following the posting of any updates or changes to our terms and conditions shall mean that you
agree and acceptance of such changes.
How to Contact Us
If you have any questions or concerns regarding the Privacy Policy Agreement related to our website, please feel free to
contact us at the following email, telephone number or mailing address.
Email: info@theciada.com
Telephone Number: 704-455-2117
Mailing Address:
Carolinas Independent Automobile Dealers Association
5643 Harrisburg Ind Pk Dr
Harrisburg, North Carolina
28075
GDPR Disclosure:
If you answered "yes" to the question Does your website comply with the General Data Protection Regulation ("GDPR")? then the Privacy Policy above
includes language that is meant to account for such compliance. Nevertheless, in order to be fully compliant with GDPR regulations your company must
fulfill other requirements such as: (i) doing an assessment of data processing activities to improve security; (ii) have a data processing agreement with any
third party vendors; (iii) appoint a data protection officer for the company to monitor GDPR compliance; (iv) designate a representative based in the EU
under certain circumstances; and (v) have a protocol in place to handle a potential data breach. For more details on how to make sure your company is
fully compliant with GDPR, please visit the official website at https://gdpr.eu. FormSwift and its subsidiaries are in no way responsible for determining
whether or not your company is in fact compliant with GDPR and takes no responsibility for the use you make of this Privacy Policy or for any potential
liability your company may face in relation to any GDPR compliance issues.
COPPA Compliance Disclosure:
This Privacy Policy presumes that your website is not directed at children under the age of 13 and does not knowingly collect personal identifiable
information from them or allow others to do the same through your site. If this is not true for your website or online service and you do collect such
information (or allow others to do so), please be aware that you must be compliant with all COPPA regulations and guidelines in order to avoid violations
which could lead to law enforcement actions, including civil penalties.
In order to be fully compliant with COPPA your website or online service must fulfill other requirements such as: (i) posting a privacy policy which describes
not only your practices, but also the practices of any others collecting personal information on your site or service — for example, plug-ins or ad networks;
(ii) include a prominent link to your privacy policy anywhere you collect personal information from children; (iii) include a description of parental rights (e.g.
that you won't require a child to disclose more information than is reasonably necessary, that they can review their child's personal information, direct you
to delete it, and refuse to allow any further collection or use of the child's information, and the procedures to exercise their rights); (iv) give parents "direct
notice" of your information practices before collecting information from their children; and (v) obtain the parents' "verifiable consent" before collecting, using
or disclosing personal information from a child. For more information on the definition of these terms and how to make sure your website or online service
is fully compliant with COPPA please visit https://www.ftc.gov/tips-advice/business-center/guidance/childrens-online-privacy-protection-rule-six-stepcompliance. FormSwift and its subsidiaries are in no way responsible for determining whether or not your company is in fact compliant with COPPA and
takes no responsibility for the use you make of this Privacy Policy or for any potential liability your company may face in relation to any COPPA compliance
issues.
Created March 5th, 2024.